Note: This is just an introduction to paying people.
If you need detailed help about processing payrolls, see
Payroll Processing.
1. Open a new Payroll
Go to the Open Payroll page,
enter your pay day and select who you wish to pay.
Read the the tip at the bottom of the page - this will tell you when payments must be made.
When do you process your payroll?
If your staff receive their pay in their bank accounts on Wednesday mornings, for example, you
will have to process your payroll by noon on Tuesday (or earlier). We will both debit your account
and process your bank file on Tuesday night to deposit the money into peoples accounts.
Note: If you transmit your own file to your bank a later cut-off time will
apply, depending on your bank.
Once you have entered the details, press the 'Open a new Payroll' button.
There may be a small delay while your Timesheet Templates are copied over into this new
payroll, and then you will be taken to the Enter Timesheets screen.
2. Enter Timesheets
Timesheet Entry
is where you do most of the work - actually entering the details to pay each person.
Hopefully you have set up your Timesheet Templates so you are only entering the
transactions that change each pay.
All of the timesheets in this payroll are displayed on this page.
From here you can quickly:-
Change or delete a timesheet,
just by selecting the person.
Add people into this payroll, by pressing the button at the bottom of the list.
Call up a person's Payslip - on the spot, without 'running a pay'!
See the Hours Worked and Gross Pay,
for a person or for the entire payroll.
View more detailed reports:- Hours Worked,
Payroll Summary and Transaction List.
You will find that a lot more help is available for entering timesheets and calculating
various payments. Explore the help as you are changing timesheets and entering transactions,
or refer to the
Timesheets help topic.
The Payroll Control report that is displayed is a useful overview
of your payroll.
You should check that the various totals on this report are as you would expect.
Many of the items listed in this report summarise other reports, and you can follow the links
within this report (and many others), to easily get at additional information. This is a good
time to explore,
and you will discover that a lot of useful information is readily available.
There are also links to Print All Payslips and
some other reports.
4. Confirm Payroll
Go to the Confirmation Page
when you are happy with your payroll and ready to make payment.
Note: When you try to go to the Confirmation Page, you may first be asked
to enter some additional information, for example the BSB/Account
or TFN for your organisation.
You will not be able to confirm your payroll until we have
all of the information that we need to process your payroll.
Once you have reviewed the information on this page,
press the button at the bottom to confirm your payroll.
Another page will be displayed, so that you know that your payroll has been confirmed.
If you have selected the Direct Debit payment method, thats all you have to do. Otherwise you
will have to send the money to us or your bank - the page will contain full details of what
you need to do.
Summary
Thats it! We have designed CloudPayroll™ to be very easy to get started with, set up and use,
while still providing a lot of power and flexibility. Our aim is always to provide you with an
efficient and effective way to pay people, and we hope you will enjoy using our services.
Outback Ventures (Demo)