Basic knowledge, features and options

Getting started


Do you manage my PAYG?

Yes, it’s easy to stay compliant with CloudPayroll as we can include the payment of your PAYG with your bank ABA file when paying employees.

 

I have more than one payroll in my company; can CloudPayroll handle this?

CloudPayroll is very flexible. It caters for multiple pay cycles including weekly, fortnightly, bi-monthly, 4 weekly, monthly and multiples of these cycles. Group reporting is available, which also includes Payroll Tax reporting.

 

Can I pay my employees?

Yes, you can pay your employees. CloudPayroll will calculate the gross wages, PAYG, superannuation contribution and take-home pay. You can then pay your employees directly by downloading your bank ABA file.

 

Does CloudPayroll have an enterprise model?

Yes, CloudPayroll is scalable for enterprises, large companies, and multiple organisations, with additional reporting, custom fields, and user access. Contact sales@cloudpayroll.com.au about your needs and pricing.

 

Can your system be used with biometric time clocks?

Yes, CloudPayroll works closely with a wide range of time, attendance, and rostering interface applications. View the complete list here.

 

What business sizes are suitable for CloudPayroll?

CloudPayroll suits all size of business; from MICRO employers with up to 4 employees, to premium businesses up to 100 employees, and for enterprise business with several hundred employees. It is widely used by many industries, groups, and franchises.

 

What ongoing help/support do I get?

Enjoy an easy set-up process with thorough training. We follow this up with free ongoing support via phone and email for premium and enterprise clients. We also provide on-line help manuals for all clients including MICRO clients. Our friendly and knowledgeable support team will be there to help with any queries, so you can manage your payroll confidently. And we constantly review and update our software to ensure we incorporate any changes to legislation, statutory holidays, or other issues.

 

Is CloudPayroll Single Touch Payroll (STP) compliant?

Yes, visit our STP page find out more.

 

How do I get started with CloudPayroll?

Getting started is easy. Either fill in this form to request a callback or email sales@cloudpayroll.com.au, then we can get things underway for you.

 

Time


How do my employees record their time?

Employees can record times in our electronic timesheets (Timelogs). CloudPayroll can also accommodate paper timesheets which you would input directly.

 

How can employees see their leave balances?

Premium and Enterprise client’s employees can securely log in to their Employee Kiosk to view their leave balance, leave calendar, and calculate projected leave for a future date.

 

Leave


Does CloudPayroll manage parental leave?

Yes, there are various ways to record and pay parental leave in CloudPayroll depending on your requirements.

 

How do I know how much annual leave my employees are entitled to take?

Administering leave is quick and easy. You specify an employee’s entitlement when you set them up in CloudPayroll depending on their employee agreement. Our flexible system can cater to many different and complex requirements. You will be able to manage your employees’ leave balances with our wide range of leave reports.

 

Casual employees and contractors


Can CloudPayroll manage employees on variable hours?

Yes, CloudPayroll easily manages employees on variable hours.

 

Can CloudPayroll manage casual employees?

Yes, CloudPayroll easily manages casual employees.

 

How does CloudPayroll accommodate contractors?

CloudPayroll allows you to set up GST-registered, non GST-registered, Superannuation (if required) and PAYG (if required). You choose whether a Remittance advice or Recipient Created Tax invoice is generated.

 

Human resources and document management


What HR does your system offer?

You can set up a variety of HR reports and custom fields, such as training, performance reviews, certificates, and licence expiries. You can also upload photos and documents to an employee’s file for secure storage and access. Best of all, these convenient features do not cost anything extra.

 

Employees


My employer hasn’t given me a login to get my payslip. What do I do?

You will need to ask your employer or payroll department for a copy of your recent payslip and follow the log-in instructions on it. Unfortunately, our support team cannot deal directly with employees.

 

If I previously worked for a company that used CloudPayroll, can I still see my old pay information on your system?

Provided the information you are seeking was generated within the past 12 months, then yes. Simply login as usual to the Employee Kiosk using your previous details.

 

What if I have a question about my payslip?

Please contact your employer or payroll department. Unfortunately, our support team cannot deal directly with employees.

 

Who do I contact if I want to give feedback on the mobile app?

Email us at mobile@cloudpayroll.com.au with your feedback.

 

How do I find the CloudPayroll Kiosk app?

You can download the Employee Kiosk app from:

AppStore v2GooglePlay v2

 

Where do I find my payslip?

For Premium and Enterprise clients your employees can view their payslips via their Employee Kiosk on any web-enabled device or using the CloudPayroll Kiosk app.

 

As an employee, what do I do if I can’t remember my password?

Use this link to reset your password. You will need access to your emails.

 

Price


How much is the Premium plan?

$2.20 per person per pay run, plus a $7.75 pay run charge per week excluding GST (other pay cycles are fortnightly, monthly, bi-monthly, 4-weekly). Note: set up fees may also apply.

 

How much does the MICRO plan cost?

$10 per month, inclusive of GST, for up to 4 employees.

 

Does CloudPayroll offer Enterprise pricing?

Yes. Larger organisations, franchises and multi-organisations may qualify for special enterprise pricing. For further information, please email us on sales@cloudpayroll.com.au or phone on 02 9042 2689 or 03 9670 0422.

 

Security


Does CloudPayroll use two-factor authentication (2FA)?

CloudPayroll introduced 2FA in 2017. It is compulsory and automatically enabled for all clients.

 

How secure is CloudPayroll?

You can have every confidence in CloudPayroll’s integrity, security, and privacy. Our multiple server locations are monitored 24/7 and our system is equipped with full disaster recovery capabilities. For more information, see our Security page.

 

Others


Does your payroll system handle piece-work calculations?

Yes, CloudPayroll recognises that some people are paid based on the number of items produced, rather than an hourly wage.

 

Can I easily migrate from my current payroll software to CloudPayroll?

Yes, you can. Our highly trained and knowledgeable implementation team will transfer your employees’ information from any other payroll system into CloudPayroll. Our expert and friendly support team will also provide full training, plus free ongoing support via phone and email.

 

Am I able to use Kitomba with CloudPayroll?

Yes, Kitomba is one of our many integration partners widely used in the hair and beauty industry. We have many customers using both systems to make paying their staff quick easy.

 

What other systems have an integration with CloudPayroll?

CloudPayroll is used with many systems in different industries. View all our integrations here.

 

Does CloudPayroll link with Xero?

Yes, CloudPayroll has seamless integration with Xero. Our enhanced services include generating Accounts Payable invoices called ‘Bills’ in Xero that contain your Xero accounts and your Xero tracking categories (if used). For more information on our seamless Xero integration please click here.

 

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